Southwest Hub Timekeeping Cheat Sheet
SPWL - BLE
Trip Claims
Comments Required?
Critical Information required
Mileage (route
available) No
Mileage (no route available)
Yes
Detailed description of how mileage obtained
Overtime
(casual)
No
Overtime
(holiday)
No
Overtime (off
day)
No
Overtime (22 1/2 hr
rule) No
Overtime (ahead of
shift) No
Tow-In (overtime after 12 hrs) No
Engineer
Certification
No
Enroute meals (freight svc.) No
AFHT
meals
No (unless extra at outside point)
Alfalfa
Allowance
No (unless post 85 extra engr) Post 85 extra engrs
should type "claim 20"
Alfalfa
Allowance, extra engr
Held
Away
No (unless claiming High Speed) State you are claiming "high
speed HAHT" -
timekeeper
will calculate for you
$20 in lieu of
lodging
No
Only claim if proper election has been made
Initial Terminal
Delay
No
Do not claim if OT + Tow-in is greater than ITD/FTD
Final Terminal
Delay
No
Do not claim if OT + Tow-in is greater than ITD/FTD
Instructor
Allowances
Yes
Type of student & SSN
Used in 25 mile Hub Zone
Yes
Train ID and location obtained, time departed/returned
to
terminal, amount due
Protecting secondary XB@EP
Yes
Type in that you protected a 2nd source job and do
not
count against guarantee
Late Meal (yard
svc.)
Yes
Time meal taken, or state'no meal allowed'
Hours of Svc. Relief (yard svc.)
Yes
Train ID, location retrieved, times outside switching limits
Auto Mileage to outside point
Yes
State actual mileage being claimed and reason
DH (to outlying
point)
Yes
DH times and amount being claimed
DH (S&A frt. svc.-term to term)
No
Post 85 engrs should state how much add'I time due
if
held at AFHT over 16'
DH (Comb svc.-term to term)
Yes
State actual mileage being claimed
Second Trip Out of Terminal
Yes
Reason/train ID, Turn point of second trip, and time
spent
on 2nd trip
More than one class of svc.
Yes
Type of service performed, times, amount being claimed
Southwest Hub Timekeeping Cheat Sheet
SPWL - BLE
PE Claims Critical Information required
Bonus Day No claim necessary - automatically paid by Tkg - contact
shortage line if not paid but due
Guarantee (extra board) No claim necessary - automatically paid by
Tkg - contact shortage line if not paid but due
Personal Leave Days No claim necessary - automatically paid on
layoff - contact shortage line if not paid but due
Vacation No claim necessary - automatically paid on layoff -
contact shortage line if not paid but due
Company Business State specific reason/project, who authorized,
dates and amount being claimed
Peer Trainers State specific reason/project, daily rate if
applicable, number of days available, and request to be made whole
(paid trips vs. guaranteed amount) - submit once per half only (not on working
trip)
Borrow-out/Auxiliary Pay State location borrowed from/to, number
of days available, and request payment for any entitlements due such as meals,
mileage, guarantee, bonus, etc. on one claim - submit once per half dated last
day of half
Peer Support (critical incident) State train id/date of incident,
who authorized time off & how much time, & amount being claimed
Jury Duty State specific days summoned for jury duty, dates being
claimed, amount or what is being claimed, and amount
paid by court for services - fax summons or proof of attendance to company
number 997-2125
Bereavement State relationship of deceased family member, dates
being claimed - fax obituary to company number 997-2125
Holiday Pay (basic day) State what holiday being claimed
Annul Day State what day job was annulled and mileage being
claimed
Call & Release State job called for, time contacted, on duty
time, release time, and what service performed
Departure Runaround Name, Train ID, ODT, Departure time, and track
# of other engineer Claimant's Train ID, ODT, Departure time, and track # Was
power attached to both trains at time of departure? Was both trains in same
"yard"? Same destination?
Make-Whole Provide Job/Date/Time of job worked, who worked your
turnfob or "space" and when. State what is being claimed
Crew Dispatcher Errors A very detailed explanation of what
occurred along with boards, trains/jobs, dates/times,
employees affected/involved and amount being claimed. These claims cannot have
too much information
Beyond limits/off assignment A very detailed explanation of what
occurred, who authorized, time departed & returned to limits, and what is is
being claimed. These particular claims cannot have too much information. Do not
claim on both trip & PE.
Road/Yard Violations A very detailed explanation of what occurred
along with tracks, times, and who authorized. These particular claims cannot
have too much information. Do not claim on both working trip & PE (use =PE)
Misc. Working trip arbitraries not listed may be claimed in the
normal manner with explanation (if necessary) otherwise
submit =PE with detailed explanation of facts.
Helpful Hints
Do not submit a claim in the comments of your working trip and on an =PE as
well. This only delays the payroll processes.
Be sure =PE claims are dated the date of occurrence and not date you are
submitting the claim.
Report paycheck shortages to 800-877-0309 (option 1,3)
This sheet is not intended to be an agreement synopsis-only a tool to assist
with determining what items require comments or what information is required by
Timekeeping in order for a claim to be considered.
Subject: Pay Date change for certain employees in the Southwest Hub
The purpose of this notice is to inform Train, Engine & Yard employees whose
home terminal will be within the confines of the Southwest Hub that their pay
date may change upon implementation of the Southwest Hub Agreement. This notice
supercedes Supt. Bulletin #72.
Due to pool relocations, extra board consolidations, and work opportunities
within the Hub territory the following pay dates will govern employees within
the confines of the Southwest Hub:
Arizona Hub (Zone 1): 6th & 21st
El Paso Hub (Zone 2): 10th & 25th
Dalhart Hub (Zone 3): 15'' & end of month
Where the designated pay date falls on a Saturday, Sunday, or railroad holiday,
the pay date will be the previous business day. Affected employees should make
necessary arrangements with and/or notifications to their financial
institutions, credits unions, creditors, mortgage companies, etc. as
appropriate.
Listed below are the most frequently used phone numbers regarding questions
about your paycheck:
TEY Timekeeping (shortages, change of address, lost or destroyed
paychecks):
800-877-0309
TEY Timekeeping Fax: 402-997-2125
Payroll Deductions: 402-280-6719
W-4 & State Tax Withholding Inquiries: 402-280-6720
Direct Deposit & Paycheck Delivery Problems:
402-280-6744 or 280-6745 or 280-6178
Employee Garnishment, levies, bankruptcies:
402-280-6182 or 280-6185 or 280-6174
W-2 Inquiries:
402-28-6704
Employment & Insurance Verification:
402-280-6708
AVR for Employment Verification:
402-271-3765
Payroll Accounting Fax (for W4 changes)
402-280-6713